SALARY : R257 508 – R303 339 per annum excluding service benefits
CENTRE : Central Office
REQUIREMENTS : Matric plus a minimum 3-year accredited Degree/National Diploma in
Secretarial, reception, Legal Secretary, Office Administration and
Management Assistant. A minimum of 3 years relevant work experience.
Computer Literacy (ICDL or MS Office). Ability to effectively communicate
in at least two of the three official languages of the Western Cape. A code
08 driver’s License. Recommendations: Knowledge of conflict
management and people management. Knowledge of organizational
objectives. Report writing skills. Good interpersonal relationship
communication skills. Listening Skills. Planning and organizing skills,
people Management. Ability to manage time effectively and problem-
solving skills. Personal attributes: Friendly and trustworthy, Integrity,
confidence, accuracy and assertiveness.
DUTIES : Provide a Secretarial/receptionist support service to the Principal: Receive
telephonic calls in an environment where in addition to the calls for the
Principal with discretion. Performs advanced typing work. Operates and
ensures that office equipment, e.g. fax machines and photocopier are in
good order. Record engagements. Utilize discretion whether to decide to
accept/decline or refer to other deputy Principal’s requests of meetings.
Based on the accessed importance and urgency of the matter coordinate with and/or sensitize/advice regarding engagements. Compile realistic
schedules of appointments for the Principal. Render Administrative
support services: Ensure and advice on the effective flow of information
and documents to and from the office of the Principal. Obtain inputs,
collate and compile reports, e.g. progress reports, monthly reports
management reports. Respond to enquiries received from internal and
external stakeholders. Collect, analyze and collate information requested
by the Principal. Ensure that travel arrangements are well coordinated.
Prioritizes issues in the office of the Principal. Manage the leave register
and telephone accounts for the staff in the branch of which the Principal
supervise. Handles the procurement of standard items, like stationary,
refreshments etc. for the activities of the Principal and the unit. Obtain the
necessary signatures on documents like procurement advice and monthly
salary reports. Administer travelling arrangements for the Principal such
as transport, accommodation, daily allowance, daily claims and S&T
claims. Provide support to the Principal regarding meetings: Arrange
Principal’s meetings in line with important dates and add these on
Principal’s electronic calendar. Access Principal’s emails when out of
office. Prepare packs for all Principals meetings and other stakeholders.
Coordinate logistical arrangements for the meetings 14 days prior to
meetings required. Send invitations to members of meeting 14 days prior
to meeting. Create a drop box and load electronic documents 14 days
prior to meeting, such as Agenda, approved minutes of previous meeting,
action log on matters arising, documents numbered according to Agenda
for panel to read through in prep of the meeting. Record minutes/decision
and communicate to relevant role –players, follow-up on progress made
and prepare briefing notes for the Principal. Collect and compile all
necessary documents for management, to inform management on the
contents. Support the Principal with administration of the budget: Collect
and coordinate all the documents that relates to budget. Assist Principal
in determining funding requirements for purposes of budget submission.
Keep record of expenditure commitments, requisitions and invoices,
contracts and monitor expenditure and alert Principal of possible over-and
under spending. Load documents for requisitions and follow up on loaded
requisitions. Identify the need to move branch funds between items,
consult with the Principal and compile draft memos for this purpose.
Analize the relevant Public Service and Departmental prescripts/policies
and other documents and ensure that the application thereof is
understood properly: Remains up to date with regard to the applicable
policies and procedures applicable to his/her work terrain to ensure
efficient and effective support to the Principal. Remain abreast with the
procedures and processes that apply in the office of the Principal. NB: An
academic record must be attached with your application for this position
ENQUIRIES : Mr. ME Gcuwa at Tel No: (044) 8840359
APPLICATIONS : Applications have to be addressed to the attention of: The Deputy
Principal: Corporate Services, South Cape TVET College (Central Office),
125 Mitchell Street, George 6529. It is preferred that due to COVID 19
Regulations, that Applications to be submitted online to
careers@sccollege.co.za
FOR ATTENTION : Mr. M.E Gcuwa
NOTE : General Instruction: A completed Z83 form should be accompanied by a
recently updated comprehensive CV (inclusive of three contactable
referees and contact details), Original certified copies (not older than three
months) of all qualifications with academic transcripts/record, Trade Test,
ID document and drivers licence. Please quote the relevant reference
number of the post you are applying for. Candidates who apply for more
than one post should complete a separate application form for each post.
Successful candidates will be subjected to a vetting process (criminal
record, citizenship, credit record checks [where applicable], qualification
and employment verification). Where applicable, shortlisted candidates
will be subjected to a skills/knowledge/competence test. Matching and
redeployment to other workstations within the College may be considered based on the operational requirements. Applicants in possession of a
foreign qualification must attach an evaluation certificate from the South
African Qualifications Authority (SAQA) to their application forms. Non-
RSA citizens/Permanent resident permit holders must submit a copy of
his/her Permanent Resident Permit with his/her application. Please Note:
No late applications will be considered. No faxed applications will be
accepted. The College/DHET reserves the right not to make appointments
where it deems fit to do so. Correspondence will be limited to shortlisted
candidates only. If you do not receive any response within three months
after closing date of this advertisement, kindly accept that your application
as unsuccessful. Preference will be given to persons from designated
groups, especially with regard to race, gender and disability. In terms of
Public Service Regulations 2016 (s60) an executive authority shall not re-
appoint a former employee, if that employee left the public service: (a)
Earlier on the condition that he or she would not accept or seek re-
appointment; (b) Due to ill health and cannot provide sufficient evidence
of recovery; and (S61)(1) A former employee was dismissed in terms of
sections 17(2) (d) of the Act of misconduct.
CLOSING DATE : 30 October 2020
